Use sharing limits to prevent accidental oversharing

1 min read Level: Beginner

Use sharing limits to reduce oversharing risk while keeping maker collaboration safe.

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Did you know sharing limits can be one of your fastest governance wins in Power Platform?

Instead of blocking makers, you set safe boundaries on who can share apps and flows, and how broadly they can share them. That reduces accidental exposure, keeps ownership clearer, and makes audits easier without slowing down delivery.

A practical pattern is simple: keep collaboration open in Dev, enforce tighter sharing in Prod, and route broad access through approved security groups.

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Quick checklist to apply this tip immediately.

Open Power Platform admin center and review your tenant-level sharing controls.
Restrict broad sharing patterns (for example, tenant-wide sharing) unless explicitly approved.
Define approved security groups for collaboration and require makers to share to those groups.
Apply stricter controls in Production environments while keeping Dev more flexible.
Run a periodic access review for apps and flows that were heavily shared in the last 30 days.

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